Lease Administrator

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Job description

Overview:
Select Medical Corporate Headquarters

Mechanicsburg, Pennsylvania 17055

Lease Administrator

Full Time / On-Site

M-F 8:00am-5:00pm (flexible)

starting pay rate $23/hour

Health Benefit Package, paid holidays, 401K with company match, and accrued PTO and EID Leave

-Do you have experience in property lease administration?

-Are you an individual who enjoys the business side of health care?

-Do you want to work with innovative people with a positive team culture?

Then this might be the opportunity for you!

Watch to see what it's like to work at Select Medical!

Responsibilities:
Review, analyze and abstract lease documents into company database (AMT/MRI) accurately, completely and timely for assigned lease portfolio.

Update/maintain information in company database (AMT/MRI) with complete accuracy; including, but not limited to: Landlord/Ownership changes, Operating Expense estimate changes, internal/external contact information and the upload of supporting documentation.

Prepare monthly rent files for assigned lease portfolios - obtaining Manager, Vice President & Directors of Finance approval and submission to the Accounts Payable department for payment processing.

Drafting of documents such as Lease/Rent Commencement Agreements, Letters of Authorization (for Landlord, Property Management payee changes) and maintenance of Lease Abstract Project List.

Responsible for drafting & sending email notifications to key personnel such as Vice President of Real Estate, transactional, accounting/finance, legal, facilities, IT/IS, procurement, and other departments as required for all newly signed lease documents, outlining key details of lease document.

Research rent account statements, communicate with landlords on any discrepancies relative to billing statements and reconcile accounts as needed.

Prepare "request for payments" as needed.

Monitor and manage both incoming mail and email box for assigned lease portfolios. Manage and/or distribute/forward mail/email to appropriate team members.

Obtain Certificates of Insurance (COI) as requested.

Qualifications:
Minimum Requirements

Experience in lease administration, knowledge of contracts, understanding of lease terminology and lease abstraction

High School Diploma (minimum) and 4+ years' experience in lease administration or similar role

Strong analytical and interpersonal skills, effective and efficient organizational skills

Ability to multi-task, completing time-sensitive tasks per department processes & timelines

High-level attention to detail and accuracy

Excellent analytical and problem solving skills are essential

Proficiency in MS Excel

Ability to learn and work in multiple software systems

Preferred Qualifications

Experience with large-scale lease administration systems (MRI/AMT or alike) preferred

Experience using lease admin software

Additional Data:
Select Medical is committed to having a workforce that reflects diversity at all levels and is an equal opportunity employer. Qualified applicants are considered for employment, and employees are treated during employment without regard to race, color, religion, national origin, citizenship, age, sex, sexual orientation, gender identity, marital status, ancestry, physical or mental disability, veteran status, or any other characteristic protected under applicable law.

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