Accounts Payable Rep

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Job description

Assist in review, audit, and processing of debit and credits received to ensure timely and accurate payment of invoices to maximize cash discount. Ensure distribution of supporting backup to suppliers.

TASKS:

Open, sort, date stamp incoming mail, and match invoices with receivers accurately and timely.

Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, general ledger number, invoice amount, and authorized signature and back up support. Correct any error noted to ensure the accuracy of payment.

Data input vendor invoices, debit, and credit memos manually and in upload daily. Edit batches for accuracy and completeness, release approved batches to post to AP.

Research and resolve issues related to invoicing, prepayment, deductions, adjustments, cash discounts, and receiving to ensure proper recognition of liability and payment.

Prepare checks for mailing and overnight delivery.

Coordinate the flow of deduction support into and out of the department. Process all incoming backup support into vendor files for later distribution to the supplier.

Create and print invoice and purchase order coversheets. Prepare accounts payable documents for imaging.

Performs other relevant job duties as required.

REQUIREMENTS:

Education/ Certifications: (Required & Preferred)

High school graduate or equivalent or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform duties

Experience:

One year of experience in accounts payable processing

System Implementation Preferred

Knowledge:

Basic understanding of accounting, reconciliations, and accounts payable functions

Additional training in bookkeeping concepts and procedures preferred

Working knowledge of MS Office Suite

Skills/ Abilities:

Strong administrative skills including attention to detail, organization

Ability to communicate well verbally and in writing with internal departments, vendors, and customers

Ability to work well in a team environment and develop relationships with internal departments to resolve disputes and outstanding issues quickly

Self-starter who takes initiative

Ability to maintain a high degree of confidentiality

• Only those lawfully authorized to work in the designated country associated with the position will be considered.

• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.

Benefits:

For information and details on employment benefits offered with this position, please visit here . Should you have any questions/concerns, please contact our HR Department via our secure website .

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here .

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department .

Rose International has an official agreement (ID ), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

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