Payroll Clerk

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Job description

Who We Are

At St. Thomas More Catholic church, we're not just a parish we're a vibrant community deeply committed to nurturing faith and fostering spiritual growth. With a rich tapestry of traditions and a dynamic congregation of approximately 3,000 families in north Austin, we offer ample opportunities to serve, learn, and connect.

What You'll Love

Building lasting relationships with our dedicated staff and parishioners while making a tangible difference in the lives of our community members.

Enjoy the benefits of full time employment with the flexibility of a 30 hour work week on the average.

What You'll Do with Assistance from the Accounting Assistant

Accounts Payable

• Reviews all accounts payable and corresponding purchase orders for accuracy
• Reviews credit card purchases and corresponding purchase orders for accuracy
• Prepares and submits Form 1099s for applicable vendors
• Prepares and submits Form 1096 along with Form 1099s to the Internal Revenue Service

Money Collection

• Oversee money counters needs, in conjunction with Registrar & Accounting Assistant
• Reconcile monthly bank statements
• Oversee electronic giving program through Give Central
• Report tithing numbers weekly for posting in bulletin
• Backup for electronic check depositing of weekly collection in Accounting Assistant absence

Payroll

• Overall owner of the payroll process with the support of others.
• Upload biweekly payroll from Paylocity to QuickBooks.

Miscellaneous Duties

• Preparation and submittal of monthly financial reports to ministry heads and Finance Council
• Attends all Finance Committee Meetings
• Preparation, administration and review of budget, including entering budget into QuickBooks
• Assists preparation and submittal of reports to the Diocese, i.e. Annual Financial Accountability Letter
• Calculate/prepare Annual Parsonage Letter to Priests for tax preparation
• Monthly review of fixed assets schedule
• Monthly review of budgeted vs. actual capital items
• Oversees record retention
• Oversees all ministries financial needs
• Preparation and submittal of Texas Sales & Use tax report to the state (for the gift shop)
• Responsible for sending all Special Collections to the Diocese in a timely manner
• Prepare Annual Internal Control Questionnaire for the Diocese

What You'll Need

• Accounting Proficiency: Knowledge and implementation of accounting techniques, processes and internal controls. Ability to read and interpret financial statements.
• Effective communication: Proficiency in verbal and non-verbal communication techniques, fostering collaboration and understanding. Maintain confidentiality.
• Technical Proficiency: Skilled in QuickBooks Pro, Microsoft Word, and Microsoft Excel is a must. Ministry Platform database experience is a plus.
• Interpersonal Skills: Strong interpersonal abilities to engage effectively with staff and parishioners.
• Organizational Prowess: Exceptional organizational skills to prioritize tasks and meet objectives efficiently. Attention to details.
• Professional Demeanor: Commitment to maintaining professionalism and respect in all interactions.
• Adaptability: Capacity to follow instructions accurately and adapt to evolving needs and priorities.

Minimum Qualifications:

Education and Trainings:

• Bachelor's degree in Accounting or Business.
• Must have 5 + years of experience in accounting.

Catholic Requirement:

• Must be a practicing Catholic in good standing.

Licenses/Certifications:

• Must be certified in Diocese of Austin EIM within 60 days of employment, and maintain certification throughout the employment period.

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