Administrative Assistant (Level III)

---

Job description

Our Client, a Financial/Banking company, is looking for an Administrative Assistant (Level III) for their Plano, TX/ Hybrid location.

Responsibilities:

An Admin Assistant is needed to support Authentications Technology Executive onsite in Plano, TX.

Managing the schedule and calendar of B2 executive, including meetings, telepresence, conference rooms and travel

Scheduling staff events; coordinating and responding to correspondence and requests from internal and external groups

Typing memoranda and correspondence as well as taking meeting notes and takeaways for executives

Maintenance of accurate records

Preparing expense reimbursement; ordering supplies & access requests, communications to the teams, etc. and other related administrative duties.

Work closely with the Business Support Manager/COO to ensure that the executive and organization are being fully supported.

Requirements:

3 years administrative support or project management experience.

Excellent organizational skills with a keen ability to prioritize daily tasks with project work as well as ad hoc requests.

Proficiency in using Microsoft Word, Excel and PowerPoint as well as the technology needed to facilitate meetings and share documents with senior leaders and support partners (Telepresence, WebEx, SharePoint, etc.)

Excellent attention to detail, self-motivated, and able to work with high degree of independence, filling in gaps where needed.

Strong written and verbal communication skills.

Strong collaboration and partnering skills

Ability to work across functions and processes with partners across the enterprise.

Professional integrity, confidentiality and team focus are essential.

Knowledgeable of Client's business lines, operations, organizational structure, etc.

The Administrative Assistant should be resourceful and able to work autonomously across a complex organization structure.

Must be able to be adaptable and work well with people with different interpersonal style

Ability to maintain a very organized desk and be adaptable to daily change as well as ability to prioritize tasks

Must have prior work or current work experience as a Senior Administrative Assistant

Demonstrated ability in either current or prior positions to interact with senior level executives

Understanding of managing executive calendar and prioritizing activities, ideally with prior experience in communicating with other executives and their support staff

Ability to work independently, multi-task, manage time wisely; handle confidential and sensitive material with highest degree of integrity

Strong executive presence; superior interpersonal communications skills

Ability to multi-task in an urgent and deadline-driven environment

Must demonstrate accuracy & thoroughness and monitor own work to ensure quality

Excellent attention to detail and organizational skills

Proactive attitude with ability to stay focused and maximize time efficiently

Enthusiasm, patience, and positive attitude are a must

Must be proficient with these programs: MS Office Products (Outlook, Word, Excel, PowerPoint)

Clerical

Scheduling

Productivity Software

Microsoft Office

Technical

SharePoint

Why Should You Apply?

Excellent growth and advancement opportunities

As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.

<!– job description page –>