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Executive Administrative Assistant visa can be sponsored for this job

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Books-A-Million, Inc.

2023-03-17 06:31:26

Job location Birmingham, Alabama, United States

Job type: fulltime

Job industry: Administration

Job description

Founded in 1917 as a street corner newsstand in Florence, Alabama, Books-A-Million, Inc. has grown to become the premier book retailing chain in the Southeastern United States, and one of the nation's largest book retailers. Based in Birmingham, Alabama, the company currently operates more than 200 stores in 31 states and the District of Columbia.

We are seeking an Executive Administrative Assistant to provide best in class support. In this role you will have the ability to work cross functionally at all levels as you connect with others within the company. This is a fast-paced position that requires you to be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.


  • Responsible for scheduling and managing executive calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals, and maintaining an organized office.

  • Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company's Travel Policy.

  • Provides support in arranging meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel. Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.

  • Performs general clerical duties including but not limited to scanning, copying, faxing, filing, and data entry; collects and opens mail; completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements.

  • Performs other duties as required and/or assigned.

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